Special Services

We’re Here for You

Carolus Online Academy (COA) offers robust special education services to support students and meet their needs, empowering them to thrive in school and beyond. With high-quality, personalized learning and the help of teachers and support staff, students with special needs can achieve their academic goals, find their confidence, and pave a path to success.

Carolus Online Academy (COA) complies with all federal and state education laws. The following information and resources allow parents to know their legal rights and COA school policies and procedures.

Procedural Safeguards

Annual Public Notice of Special Services & Programs

In accordance with federal and state regulations, COA will provide an annual public notice to families informing them of COA’s Child Find responsibilities, procedures involved in identifying educational disabilities, and determination of students’ service and support needs. Families are encouraged to review the following information that describes these regulations.

Information regarding COA’s internal practices to comply with these will be available in the COA’s Special Programs Manuals and Handbooks.

Child Find

COA strives to identify, locate, and evaluate all enrolled children who may have disabilities. Disability, as stated in IDEA, includes such conditions as hearing, visual, speech, or language impairment, specific learning disability, emotional disturbance, cognitive disability, other health or physical impairment, autism, and traumatic brain injury. Identifying, locating, and evaluating these children is referred to as Child Find.

As a public school, we will respond vigorously to federal and state mandates requiring the provision of a Free Appropriate Public Education (FAPE) to each child regardless of a child’s disability or the severity of the disability. To comply with the Child Find requirements, COA will implement procedures to help identify, locate, and evaluate students, including those who are homeless or wards of the state, in need of special education and related services.

Parent/Guardian permission and involvement are vital pieces in the process. Once a student has been identified as having a “suspected disability” or identified as having a disability, COA will ask the student or the student’s Parent/Guardian for information about the child, such as:

  • How has the suspected disability or identified disability hindered the student’s learning?
  • What has been done, educationally, to intervene and correct the student’s emerging learning deficits?
  • What educational or medical information relative to the suspected disability or identified disability can be shared with the school?

This information may also be obtained from the student’s present or former teachers, the student’s school records, as well as from doctors, therapists, or other agencies, pending the legal guardian’s written consent.

As part of the Child Find process, some services may include a complete evaluation, an individualized education program designed specifically for the child, and a referral to other agencies providing special services.


Special Education (IEP) or Service Agreements (504 Plans)

For students confirmed to present with special education needs, once the IEP team agrees on the IEP and the student’s educational placement, a Prior Written Notice (PWN) will be sent to the parent/guardian for signature. This must be signed and returned to COA. COA can only proceed with implementing the student’s IEP (or 504 Plan) upon receipt of the signed PWN. Some students are found to present with one or more disability but do not meet the eligibility criteria outlined under IDEA (special education); however, their disability may still require COA to develop a 504 Service Agreement (504 Plan) to outline the special provisions a student may require for adaptations and/or accommodations in COA-based instruction, facilities, and/or activities.

Students may be eligible for certain accommodations or services if they have a mental or physical disability that substantially limits or prohibits participation in or access to an aspect of the COA program and otherwise qualify under the applicable laws. COA will ensure that qualified students with disabilities have equal opportunity to participate in the COA program and activities to the maximum extent appropriate for each individual student. In compliance with applicable state and federal laws, COA will provide students with disabilities the necessary educational services and support they require to access and benefit from their academic program. This is to be done without discrimination or out-of-pocket cost to the student or family for the essential supplementary aids, services, or accommodations determined to provide equal opportunity to participate in and obtain the benefits of the COA program and extracurricular activities to the maximum extent appropriate to the student’s abilities and the extent required by law.

Privacy & Confidentiality


Translation Needs

Grievances or Disputes

COA recognizes that despite the best intentions of all parties, disagreements or miscommunications may arise between the COA-based team and COA families or students. Should this situation occur, the COA special education case manager will initiate an IEP team discussion where the specific details contributing to any educational concern are fully discussed and addressed as the entire team determines what is most appropriate for the student. Collaboration is a primary focus for this type of meeting, and the COA Special Education Team seeks to establish and maintain the confidence of its families to always serve its students to maximize their educational success.

Dispute Resolution Options